COVID-19 Contingency Plan

James Morris Photography

COVID-19 Contingency Plan


This COVID-19 contingency plan outlines the main purpose and guidance to James Morris Photography (JMP) clients of mitigation actions to minimise the risk to staff, customers and business productivity following the recent outbreak of COVID-19.

It follows the latest guidance from the Government on Social Distancing and seeks to maintain a balance between maintaining the health, safety and welfare of our stakeholders and business continuity, as follows:

The Prime Minister (18.03.20) set out several social distancing measures to reduce the risk of infection from the spread of coronavirus. For those who remain well, are under 70 or do not have an underlying health condition, they are advised to limit their social contact where possible, including using less public transport, working at home and considering not going to pubs, restaurants, theatres and bars.

This government guidance has been updated several times, and workplaces are now able to start resuming their trade, provided sufficient social distancing and other safety measures are in place. I will continue to monitor our COVID-19 Contingency Plan, using a risk-based approach in response to updated information from Public Health England, and continuing to provide Professional Photography

This plan will be revised and updated as and when there is significant new guidance from Public Health England / Health Protection Scotland.


  1. To minimise the risk of contracting COVID-19

  2. To minimise the risk of infecting JMP’s clients

  3. To minimise the impact upon JMP’s from the potential effects of business disruption due to sickness/ isolation or another inability to service clients

  4. To maintain its duty of care to contractors, customers and others who may be affected by our operations.

  5. To reassure customers and other key stakeholders of JMP’s proactive and reactive strategy for managing risks presented by COVID-19.


As JMP is a sole trader who does not directly or indirectly hire any personnel it is the responsibility of James Morris to ensure the following of this plan and any Government advice on social distancing and coronavirus related regulations to minimise the risk of contracting COVID-19.

Work that can be completed remotely should be done so and only conduct site visits to client’s premises or working at third party premises when it is physically required, such as photography shoot of a particular building or premises.

In the short term, agreement with clients should be made in advance to minimise time spent on site and reasonable distance between individuals. The wearing of a face mask is required at all times on public transport, retail shops and in close proximity with clients or third parties or when socially distancing of less than 2 meters is possible in the space provided.

Hand hygiene is a key part of stopping the spread of COVID-19 and as such James Morris will wash hands with soap and water where possible if this is not possible James’ will disinfect hands with alcohol gel, upon arrival on-site, every hour and when leaving the site.

To minimise risk no client access will be allowed for the foreseeable future to the studio, all meetings will be held virtually using video software such as Skype.


  • Hand hygiene protocols

  • Hand sanitiser and carry with them at all times

  • Wearing of face masks/coverings whilst commuting, in lifts and other enclosed spaces

  • To cough or sneeze into a tissue and dispose immediately, or to cough/sneeze into their elbow if a tissue is not immediately available.

  • Always to keep 2 metres distance wherever possible from their, or a minimum of 1 metre if the area is crowded.

  • To avoid touching face, nose and mouth. If someone coughs/ sneezes immediately in the proximity to ask to be excused to wash hands and sanitise.

  • Not to shake hands with clients and to explain politely the reason why, in the current circumstances.

  • To update all stakeholders and contacts with the last 14 days if they feel they are experiencing symptoms associated with a cold, flu or virus (high temperature, headache, aching muscles, respiratory problems).

  • When visiting clients, do not come into close contact with them. Do not shake hands and explain the reasons why.

  • Maintain a polite and safe distance from clients wherever possible

  • Maintain a safe distance from people you are in contact with (ideally 2 metres).

  • Seek to arrange transit to client sites in the short-term via private vehicle rather than public transport, to avoid close contact with large numbers of the public.

  • Avoid wherever possible using door handles/rails in public places. If possible, cover your hands with a tissue or a sleeve when opening /closing doors or holding handrails on stairs.

  • If this cannot be avoided, wash your hands at the earliest convenience afterwards, or use a sanitiser.

  • Reassure clients of our measures.


Check regularly to ensure I can continue to follow these guidelines and that they are in line with the latest Government guidelines and regulations, check that I have sufficient masks, alcohol gel to be able to comply with the guidelines set out in this document

Check work schedules to identify at the earliest stage to monitor those clients who may be more likely to close down (eg healthcare centres, schools, leisure centres).


If I have symptoms, I will self-isolate and contact NHS on 111 for further advice. This website also provides useful information:

I will also contact and inform all stakeholders of upcoming projects and the situation and keep them updated. As well as contact anyone I have been in contact with within the last 14 days to inform them of the situation and keep them updated.

Isolation must occur for at least 14 days, although this may change in accordance with PHE guidance. If testing occurs and the result is negative for COVID-19 then self-isolation can be reduced to a few days until the symptoms reduce sufficiently/disappear. Guidance from a health professional will be sought on the suitability of return to work.

As a sole trader, should I become ill with COVID-19, I will follow all Government guidelines and therefore no longer be able to provide my services until I have made a recovery and all projects will be put on hold.